EDI-945
Warehouse Shipping Advice
What is EDI 945?
EDI 945, or Warehouse Shipping Advice, is an essential EDI transaction used by third-party logistics providers (3PLs) and remote warehouses to notify manufacturers, suppliers, or retailers that a shipment has been completed. This document confirms the details of a shipment once it departs from the warehouse, ensuring smooth downstream processing and inventory reconciliation.
EDI 945 follows the ANSI X12 EDI format, which is regulated by the American National Standards Institute (ANSI) to ensure consistency and compliance in electronic data interchange across industries.
Key Components of EDI 945
An accurate EDI 945 must include comprehensive shipment data, allowing the recipient to update systems, verify inventory, and proceed with customer notifications. The typical components include:
- Product SKUs or Item Identifiers
- Quantities Shipped
- Shipment Date & Time of Departure
- Warehouse Location & Seller Information
- Delivery Address or Drop Location
- Carrier Details & Shipping Method
- Bill of Lading Number / Tracking Number
- Batch/Lot Numbers or Serial Numbers
- Packaging Hierarchy (Carton/Pallet-level Details)
- Shipping Cost or Payment Method (if applicable)
This structured information helps create a seamless integration between the warehouse and the seller’s backend systems.
How is EDI 945 Used?
The EDI 945 process is typically part of a broader warehouse and logistics EDI workflow:
- A seller sends an EDI 940 (Warehouse Shipping Order) to the 3PL.
- The warehouse fulfills the order, and once shipped, they transmit the EDI 945 to the seller.
- The seller uses the EDI 945 to:
- Update inventory in their ERP system
- Generate an EDI 856 (Advance Ship Notice) if required
- Send order status updates to end customers
The seller acknowledges receipt of the 945 with an EDI 997 Functional Acknowledgment.
This automated communication loop keeps inventory, orders, and customer expectations aligned.
Benefits of Using EDI 945
EDI 945 enhances shipping accuracy, operational visibility, and customer satisfaction. Key benefits include:
Accurate Shipment Confirmation
Get detailed confirmation of items shipped, including SKUs, quantities, and shipping method.
Automated Sales Order Updates
Sync EDI 945 directly with Odoo to auto-update orders and reduce manual data entry.
Real-Time Inventory Adjustment
Track shipped stock instantly to maintain accurate inventory levels across systems.
Smooth ASN Generation
Use shipment data from EDI 945 to auto-generate EDI 856 Advance Shipping Notices quickly.
Improved Customer Communication
Get carrier and tracking details that can be shared with customers for better delivery visibility.
Efficient Multi-Warehouse Coordination
Manage and monitor outbound shipments from multiple 3PLs with a unified process.
EDI 945 with Vraja Technologies – Streamline Your Warehouse Operations
At Vraja Technologies, we help businesses implement direct EDI integrations within Odoo ERP—without the need for third-party mediators. Our EDI 945 solution connects your warehouse or 3PL directly with your ERP to ensure real-time visibility and automation in every outbound shipment.
Whether you're a manufacturer managing multiple warehouses or an eCommerce brand working with fulfillment partners, our tailored EDI solutions ensure you stay in control of your logistics.
✅ Real-Time Sync
✅ ASN Generation Automation
✅ Odoo Native Integration
✅ 100% Secure EDI Flow
Experience frictionless shipping communication with Vraja Technologies.