EDI-944
Stock Receipt Advice
What is EDI 944 – Warehouse Stock Transfer Receipt Advice?
EDI 944, also known as the Warehouse Stock Transfer Receipt Advice, is an electronic data interchange (EDI) document used by third-party logistics providers (3PLs) or remote warehouses to confirm the receipt of stock from a manufacturer or supplier.
This transaction is part of the standard ANSI X12 EDI format and plays a critical role in inventory tracking, shipment validation, and warehouse operations. EDI 944 is typically sent in response to an EDI 943 (Stock Transfer Shipment Advice), completing the communication loop between the sender and the warehouse.
At Vraja Technologies, we offer seamless EDI 944 integration within Odoo, enabling accurate inventory reconciliation and automated warehouse updates.
Key Components of EDI 944
An EDI 944 document contains essential information about the received shipment. These details help the manufacturer validate inventory and identify any issues upon receipt:
Shipment Number
Matches the incoming shipment to the original transfer.
Carrier Information
Name and ID of the logistics carrier who delivered the goods.
Serial Numbers / Lot Tracking
Enables accurate product-level traceability.
Discrepancy Indicators
Flags missing, excess, or damaged goods during unloading.
Vendor or Manufacturer Details
Includes vendor ID or supplier number.
Product Details
Item types, SKUs, lot numbers, and quantities received.
Date and Time of Receipt
Confirms when the shipment was officially received.
This structured data is vital for warehouse reconciliation, damage claims, and accurate stock records.
How is EDI 944 Used?
In a typical stock transfer workflow, the process begins when a manufacturer sends inventory to a 3PL or warehouse, accompanied by an EDI 943. Once the shipment is received, the warehouse sends an EDI 944 Receipt Advice back to the manufacturer, confirming the arrival and providing any updates on the quantity or condition of items.
This allows the supplier to:
- Reconcile expected vs. received inventory
- Update ERP stock levels in near real-time
- Flag any damaged or missing goods
- Maintain an audit trail for all inventory transfers
After sending the EDI 944, the manufacturer replies with an EDI 997 Functional Acknowledgement to confirm receipt of the transaction.
Benefits of Using EDI 944
Using EDI 944 improves transparency, accuracy, and efficiency in warehouse operations. Key benefits include:
Real-Time Inventory Visibility
Manufacturers gain instant insight into what stock has been successfully received at each warehouse location.
Discrepancy & Damage Tracking
Receive alerts about damaged or missing products for faster resolution and claim processing.
Automated Stock Reconciliation
Integrated with systems like Odoo, the EDI 944 enables automatic inventory updates across all locations.
Barcode & RFID Integration
Pairing EDI with technologies like barcode scanners or RFID allows for auto-generation of EDI 944 documents during receiving, eliminating manual data entry.
Optimized Stock Planning
Know exactly how much inventory is available at each warehouse to plan replenishments, shipping, or fulfillment.
Audit-Ready Document Trail
Ensure compliance and traceability with a full digital record of each stock transfer and its confirmation.
EDI 944 Integration with Odoo by Vraja Technologies
At Vraja Technologies, we help businesses simplify warehouse communications with full EDI 944 automation inside Odoo ERP. Our solution allows:
- Instant creation and delivery of EDI 944s upon receipt scanning
- Automated updates to inventory quantities
- Integration with EDI 943 and 940 workflows for a complete logistics cycle
- Secure, standards-compliant EDI transmission
Whether you're working with multiple warehouses or outsourcing fulfillment to a 3PL, we ensure your warehouse receipts are error-free, timely, and fully traceable.