EDI-860
Update Purchase Order
What is an EDI 860?
EDI 860, also known as a Purchase Order Change Request, is an Electronic Data Interchange (EDI) transaction used by buyers to request changes to a previously submitted EDI 850 Purchase Order. It allows trading partners to manage order modifications such as quantity adjustments, delivery changes, or pricing updates—without needing to cancel and resend the entire order.
This document is formatted using the ANSI X12 standard, maintained by the American National Standards Institute (ANSI). EDI 860 streamlines buyer-supplier communication, improves order accuracy, and keeps both parties aligned throughout the procurement process.
Key Components of EDI 860
An EDI 860 document mirrors the structure of the original EDI 850 but includes updated or modified data. The key components typically include:
Original Purchase Order Number
Reference to the original EDI 850 being modified.
Product Information
Item SKUs, descriptions, quantities, and unit prices.
Addition or Deletion of Products
New items added to the order or existing items removed.
Reason for Change
Clear indication of why the modification is being requested.
Buyer and Seller Details
Company names, addresses, and contact information.
Order Changes
Adjustments to quantity, price, item type, or delivery schedule.
Rescheduling Details
New delivery dates or updated shipping timelines.
How to Use EDI 860
After submitting an EDI 850 Purchase Order, buyers may need to revise the order due to factors like increased demand, stock changes, or shipping delays. In such cases, the buyer sends an EDI 860 to the supplier with details of the requested changes.
EDI 860 can also be used in reverse, allowing a seller to suggest changes, to which the buyer can respond with their agreement or feedback. These documents can be exchanged back and forth until a mutual agreement is reached—ensuring clarity, speed, and alignment without disrupting the order cycle.
Benefits of EDI 860
Seamless Order Modification
Update existing purchase orders without full cancellation, preserving procurement flow.
Faster Change Processing
Automate approvals and updates, reducing delays in supply chain adjustments.
Error Reduction
Eliminate manual re-entry and ensure accuracy in revised quantities, dates, and terms.
Improved Transparency
Maintain a complete digital audit trail for every order change.
Enhanced Supplier Collaboration
Enable quick responses to inventory or production changes.
Secure Data Exchange
Protect sensitive business data with encrypted, standards-compliant transmissions.
Direct EDI 860 Integration by Vraja Technologies
At Vraja Technologies, we help businesses implement direct EDI 860 integration for seamless order modification workflows—without relying on third-party middleware. Our custom Odoo-based EDI solutions enable real-time exchange of EDI 860 and related transactions between trading partners.
Whether you're a buyer needing to adjust orders or a supplier managing change requests, we help you:
- Send and receive EDI 860 transactions in real-time
- Sync changes directly with your Odoo ERP
- Automate acknowledgments and follow-ups
- Maintain an accurate digital history of all changes
- Ensure security, compliance, and scalability
Modernize Order Changes with EDI 860
Don't let outdated processes slow down your supply chain. With EDI 860, you can update orders on the fly, reduce processing time, and maintain a seamless flow between your sales and procurement teams.
Partner with Vraja Technologies to implement a direct, secure, and efficient EDI 860 solution tailored to your business.