EDI-855
Purchase / Acknolegement
What is EDI 855?
EDI 855, also known as a Purchase Order Acknowledgment, is an Electronic Data Interchange (EDI) document sent by a seller to a buyer in response to an EDI 850 Purchase Order. It serves as a formal confirmation that the seller has received the order and indicates whether the order is accepted, modified, or rejected.
This acknowledgment is especially important in B2B transactions, where timely and accurate communication is essential. While an Functional Acknowledgment confirms receipt of the transmission, the EDI 855 goes a step further by confirming the content and status of the order itself.
The document adheres to the ANSI X12 EDI standard, governed by the American National Standards Institute (ANSI), and is widely used by retailers, wholesalers, and distributors to maintain order accuracy, improve supply chain efficiency, and ensure EDI compliance.
Key Components of an EDI 855 Document
The EDI 855 Purchase Order Acknowledgment contains essential data that confirms and responds to the original purchase order (EDI 850), such as:
Purchase Order Number and Date
Refers to the original EDI 850 transaction for cross-reference.
Buyer and Seller Information
Includes names, vendor numbers, contact details, and trading partner identifiers.
Line Item Details
Product SKUs, descriptions, accepted quantities, price changes, and substitutions.
Order Discrepancies or Issues
Includes inventory issues, pricing errors, delivery schedule changes, or discontinued items.
Delivery or Backorder Information
Updates on expected delivery dates or notification of backordered items.
Acknowledgment Status
Specifies if the order is fully accepted, partially accepted with changes, or rejected.
How to Use EDI 855
After receiving an EDI 850 Purchase Order, the seller reviews the order details and sends an EDI 855 as a formal response. This transaction is used to:
- Confirm the order has been received and accepted as-is.
- Flag any issues, such as incorrect product codes, pricing errors, or unavailable stock.
- Suggest modifications, including quantity changes or new delivery dates.
- Reject the order, if it cannot be fulfilled under the requested terms.
If changes are communicated via EDI 855, the buyer may respond with an EDI 860 Purchase Order Change Request, issue a new EDI 850, or contact the seller directly for clarification. A 997 Functional Acknowledgment may also be sent to confirm receipt of the EDI 855.
This automated and structured communication helps eliminate confusion, reduce delays, and improve overall order accuracy in the supply chain.
Benefits of EDI 855
Implementing EDI 855 brings several advantages for both sellers and buyers:
Secure Communication
EDI 855 documents are transmitted via secure protocols like HTTPS, AS2, or FTPs, offering stronger protection than emails or manual methods.
Automated Order Confirmation
Instantly acknowledge orders without manual emails or phone calls—saving time and labor.
Improved Accuracy and Fewer Errors
Eliminates manual data re-entry and reduces order processing mistakes.
Faster Issue Resolution
Buyers are immediately alerted to any issues such as product unavailability or delivery delays, allowing for quick adjustments.
Better Supply Chain Visibility
Helps both parties stay aligned throughout the order cycle, reducing late shipments and miscommunication.
Creates a Digital Audit Trail
Maintains a clear record of order acknowledgments and any modifications made.
Direct EDI 855 Integration with Vraja Technologies
At Vraja Technologies, we offer direct integration of EDI 855 within your Odoo ERP system, allowing you to automate purchase order acknowledgments without relying on third-party platforms. Our solution helps you:
- Seamlessly receive and respond to EDI 850 orders
- Automatically generate and send EDI 855 acknowledgments
- Sync all order data directly with Odoo
- Ensure compliance with your trading partners' EDI requirements
- Reduce response time and eliminate manual intervention
Whether you are a supplier managing high-volume orders or a retailer requiring precise confirmations, our EDI automation solution ensures accuracy, compliance, and real-time communication.
Streamline Your Order Management with EDI 855
Stay compliant, reduce manual workload, and improve your supply chain responsiveness with EDI 855 automation. Partner with Vraja Technologies for a fully integrated, secure, and efficient EDI solution tailored to your business.